Event Planning & Coordination Intern
(Unpaid Internship)
REMOTE/VIRTUAL
The intern decides the number of hours per week that fits the intern’s schedule, typically 5, 10, or up to 20 hours per week; as well as the length of the internship experience, typically 1-12 months based on intern availability and goals. Interns may not exceed 20 hours per week, to facilitate equitable, flexible, and sustainable engagement. We also provide documents to help you facilitate obtaining academic credit at your institution, associated with the internship, if desired. [Note: We entered a year for the length/timeframe of the temporary internship, to give you maximum flexibility; the actual temporary dates and timeframe are up to you — you will determine how long you will spend with us; such as a portion of a summer or semester, or an entire year.]
Position Overview:
Supports logistics, planning, and execution for virtual events—such as research showcases, workshops, funder meetings, and onboarding calls.
Key Responsibilities:
• Create RSVPs and email sequences for upcoming events
• Organize run-of-show documents and slide decks
• Coordinate speakers, rooms/links, and day-of logistics
• Send out post-event follow-up and thank-yous
Preferred Skills:
• Calendar management and scheduling
• Communication and event writing
• Comfortable with Zoom or webinar logistics
Learning Outcomes:
• Plan and execute real-world events
• Build organizational and stakeholder management skills
• Strengthen communication timing and clarity
Mission Alignment:
- Our company also collaborates with the mission-aligned nonprofit research, patient advocacy, and education, organization My Heart Spark Foundation Inc, which is also known as the Heart Spark Research & Innovation Institute. You will also have the opportunity to volunteer with the nonprofit if desired.
If you advance to the final step in the application process, then you will be asked to sign an internship agreement contract, and will then receive access to your onboarding materials.
Note that you will have the opportunity to also participate in other internship roles that interest you.
Here, you won’t just observe—you’ll contribute to meaningful work. Our team is built on collaboration, curiosity, and trust. Every project connects to something bigger: improving care, sharing stories that matter, and building tools that change lives. You’ll be surrounded and supported by peers on the intern team. Whether you’re exploring research, design, advocacy, or innovation, you’ll find purpose in every task—and clarity in every step forward. This is a place to grow, make an impact, and discover what you’re capable of.
We have a variety of roles that you can select from.
The list of roles is below.
1. Research Intern
Supports academic, clinical, and community-based research projects. Responsibilities include literature review, IRB documentation, data handling, and manuscript assistance.
2. Communications Intern
Manages internal and external communication strategies including email campaigns, newsletters, social media support, and messaging templates.
3. Educational Content Intern
Develops health education materials, digital learning tools, CME resources, and curriculum visuals for patients, providers, and internal teams.
4. Patient Experience Intern
Improves virtual patient navigation by enhancing onboarding tools, refining communication scripts, and collecting patient feedback.
5. Patient Advocacy Intern
Creates and adapts outreach materials for diverse patient populations, supports survivor engagement, and co-develops advocacy resources.
6. Web & App Development Intern
Designs and builds no-code/low-code tools for clinical care, education, and research navigation using the comprehensive Wix platform.
7. Technology & Tools Intern
Maintains dashboards and operational platforms such as Notion, Airtable, or Google Workspace to support team infrastructure and knowledge sharing.
8. Scheduling Systems Intern
Coordinates scheduling flows for appointments, meetings, and programs using Calendly and Google Calendar, and supports SOP documentation.
9. Billing & Reimbursement Intern
Simulates billing workflows, researches CPT/ICD-10 coding, and compiles payer policy summaries for financial documentation.
10. Insurance Navigation Intern
Contacts insurance carriers to verify plan participation, gathers credentialing info, and tracks benefits and communication scripts.
11. Credentialing & Licensing Intern
Researches medical licensing requirements across states, supports documentation, and tracks renewals for compliance across organizations.
12. Operations Intern
Builds and maintains systems, templates, and shared folders for intern operations, onboarding, and team alignment across Notion and Drive.
13. Quality Improvement Intern
Designs and distributes surveys, identifies process bottlenecks, and proposes enhancements based on feedback and workflow audits.
14. Leadership & Team Development Intern
Coordinates onboarding flow, leads student engagement activities, supports peer mentorship, and fosters team cohesion.
15. Community Engagement & Storytelling Intern
Gathers, writes, and shares impact stories, social narratives, and personal reflections across platforms to uplift the mission.
16. Grant Writing Intern
Researches funders, drafts LOIs and grant narratives, and organizes supporting documentation for applications and reporting.
17. Medical & Scientific Manuscript Intern
Drafts, edits, and formats manuscripts for submission to peer-reviewed journals under faculty supervision.
18. Notion Intern
Designs dashboards, templates, databases, and shared views within Notion to manage team structure, intern progress, and deliverables.
19. Community Ecosystem Intern
Conducts user research with clinicians, supports digital platform growth, and enrolls participants in a professional digital network.
20. Clariovera Tools Outreach Intern
Promotes tool adoption inside the Clariovera ecosystem by onboarding users and tracking participation in The Circle, Sparkboard, and Compass.
21. Pitch & Funding Strategy Intern
Creates pitch decks and visual assets for programs, startups, and funding initiatives. Assists with investor communication and outreach.
22. Community Listening & Human-Centered Design Intern
Conducts interviews and journey mapping with users to improve service design and support patient and stakeholder-centered innovation.
23. Learning Management Intern
Structures content for online courses or LMS modules, assists in quiz development, and builds educational flows in Notion, Kajabi, or Thinkific.
24. Event Planning & Coordination Intern
Organizes virtual events including research showcases, onboarding sessions, and funder meetings, handling logistics and follow-up.
25. Audio/Video Production Intern
Produces and edits educational and promotional media including tutorials, reels, podcast clips, and pitch presentations.
26. Customer Experience / User Support Intern
Evaluates onboarding and tool clarity from a user perspective, identifies confusion points, and builds support documentation.
27. Social Media Content Intern
Creates and schedules branded posts for platforms like Instagram and LinkedIn. Supports outreach campaigns and post design.
28. Data & Analytics Intern
Analyzes usage metrics, survey data, and engagement logs to build dashboards, summaries, and visualized reports for internal use.
29. Digital Marketing Intern
Supports SEO, email funnels, website optimization, and analytics reporting. Helps grow audience and drive conversions through digital channels.
30. Publishing & Studio Production Intern
Manages the formatting, organization, and delivery of illustrations, manuscripts, and visual assets for publishers and clients in children’s publishing.
Best regards, Sherry-Ann Brown, MD, PhD
Heart Prosper P.C.
heartprosper.com
&
Preventive Cardio-Oncology LLC
prevcardioonc.com